Many of us have heard of garden journals or seen ads for gardening apps, but few gardeners actually keep garden records. Keeping records sounds like a great idea, but if you end up with a few random notes at the end of the season, it’s not very helpful. While journal-style notebook entries can sound romantic, they may be a hassle to sort through and analyze. On the other hand, keeping track of a few key numbers in an organized system can help you choose better varieties for your garden or maximize crop production. In this post, we’ll teach you what garden records are important to keep and how to organize them.
Why Keep Garden Records?
There are many reasons it’s a good idea to keep gardening records, depending on your gardening goals. Some records can keep you from making mistakes, like planting tomatoes in the same bed two years in a row. Other records can help you improve your efficiency, pointing out which varieties, amendments, or techniques are working best in your garden to save you time and money.
For small farmers and market gardeners, record-keeping becomes even more important. Being able to look back at the inputs and results for each season is a great way for small farmers to analyze their systems and spot issues to improve productivity.
Small farmers must also go further than hobby gardeners and keep records for the IRS and any certifying agencies they belong to, like USDA Organic, Certified Naturally Grown, or other state programs.

What Garden Records Should I Keep?
- Exactly what records you need to keep will depend on your goals. Those gardeners looking to grow as much of their own food as possible will need to track different things than those looking to grow a pollinator-friendly, cottage-style garden. Here are some items you may want to track:
- Seed and plant varieties
- First and last frost dates
- Planting dates
- Harvest dates
- Pest arrival dates
- Disease issues
- Production per crop by weight
- Cover crops
- Garden layout and rotation
- Maintenance and inputs (ex. Compost application, liming, soil test)
- Weather (ex. Rainfall amounts, temperatures)
While it can be tempting to try to record everything, for most gardeners, choosing a few key items to focus on is enough to make a major improvement in your garden’s efficiency. Sticking with just a few items also lessens your risk of overwhelm or burnout.
If you are market gardening or farming, you should also keep track of these items:
- Any seeds, amendments, or other garden inputs
- Any equipment and tools and their costs
- Sales and other expenses
- Any documentation, like insurance, business licenses, or certifications
Keeping these records on file and easy to access will allow you to provide certifying agencies, the state, or the IRS with documents they may need in a timely, stress-free manner.
How to Keep Records?
Many folks are switching to digital gardening apps, which can provide both accurate record-keeping and design features, even if you’re not artistically inclined. However, many folks still prefer to use their own setup.
Spreadsheets can be extremely helpful for keeping track of number-based data like planting dates or crop yield by weight. You can use a program like Google Sheets, Microsoft Excel, or Mac Numbers to quickly record, manipulate, and analyze data. If you don’t want to work with a computer, you can also use lined or graph paper in a binder to keep records.
For garden layouts and rotation plans, having a visual reference is helpful for many gardeners. If you like working by hand, drawing on graph paper and a few colored pencils is a simple way to create a visual plan for your garden. If you’re happy to use a computer, most gardening apps provide visual layouts, or you can use software like Canva, which offers a free basic version to create your own designs.
For on the go note-taking, a small Write in the Rain or similar notebook is handy for keeping in your pocket while you’re out working in the garden. Jotting down a few notes you can transfer into your system later helps avoid forgetting key information, like when the bean beetles first appeared.
There aren’t many gardeners who love the idea of dealing with spreadsheets and binders of notes, but a little record-keeping goes a long way in the garden. Your garden records can help you avoid costly mistakes, increase your garden’s efficiency, and improve your harvest.




